Privacy Policy
24 07 2007STATEMENT AND PURPOSE:
Cumberland Community Forest Society respects and upholds an individual’s right to privacy and to protection of his or her personal information. CCFS is committed to ensuring compliance with applicable privacy legislation.
IMPLEMENTATION:
Accountability
CCFS is accountable for the personal information under its control. This includes information from donors, members, volunteers, contractors and employees. CCFS has appointed the responsibility for the organization’s compliance with this policy to a Board member.
Purposes for Collection, Use, and Disclosure
CCFS collects and uses personal information about donors, members, volunteers, contractors and employees for the following purposes:
- To maintain a database which we use to contact our donors, members and volunteers
- To evaluate volunteer applications and assign volunteer tasks
- To prepare funding applications
- To issue tax receipts
- To facilitate our monthly donor program with our banking institution
- To pay contractors and employees and comply with provincial and federal employment legislation
- To enter into agreements for the protection of privately owned land
Disclosure of Information to Third Parties
The only circumstance under which personal information may be disclosed to third parties is for the fulfillment of any purposes identified above, or as required by law. If personal information is disclosed to third parties for the fulfillment of any purposes identified above, CCFS will ensure that appropriate security undertakings, such as confidentiality clauses in contractual agreements, are employed to protect the transfer and use of personal information. CCFS does not sell, trade, or rent information to third parties.
Consent to Collection, Use, and Disclosure
CCFS will assume consent to our collection, use, and disclosure of personal information if you give that information through filling out a donor form, membership application, job application, or volunteer application.
You may withdraw consent at any time, subject to contractual or legal restrictions and reasonable notice.
Limiting Collection
We collect personal information only for the purposes identified above.
Limiting Use, Disclosure, and Retention
We do not use or disclose personal information for any purpose other than those for which it was collected, except with consent or as required by law.
Personal information is retained only as long as is necessary for the fulfillment of the purposes for which it was collected, or as required by law.
Accuracy
CCFS will make all reasonable efforts to ensure that personal information is as accurate, complete, and current as required for the purposes for which it was collected.
Safeguards
CCFS protects personal information with appropriate security safeguards. Safeguards include physical, administrative, and electronic security measures.
Access
You have the right to access your personal information under the control of CCFS. The Board Member responsible for compliance will assist you with your access requests. In certain exceptional situations CCFS may not be able to provide access to certain personal information that it holds about you. If access cannot be provided, CCFS will notify you, in writing, of the reasons for refusal.
Concerns or Questions Regarding CCFS’S Compliance
You may direct your questions or concerns regarding CCFS’s compliance with this policy to Cumberland Community Forest Society at Box 1239 Cumberland BC V0R 1S0 or by e-mail at info@cumberlandforest.com.